1. What are documents required for approval of appointment?

  • a. Order of appointment (in Form 27)
  • b. Original Certificates to prove date of birth and qualifications
  • c. Self attested copies of Certificates  mentioned in ‘b’ above
  • d. Antecedent Certificate
  • e. Declaration of non-conviction and non-debar of the appointee
  • f. Declaration of corporate manager
  • g. Declaration of none to absorb
  • h. Staff Statement
  • i. Change of Staff statement
  • j. Leave sanction order of parent incumbent in case of leave substitute appointment
  • k. Fitness Certificate in case of appointments for limited periods
  • l. Joining report of appointee
  • m. Declaration of the Manager on whether the School is newly opened or newly upgraded
  • n. Declaration on whether all the 51A/ 51B claimants have already been absorbed or not
  • o. Such other documents as may be required pertaining to the specific nature of appointment  
  • 2. What are the documents required for sanction of Maintenance Grant?

    a. Application in Form 28.
    b. Statement of expenditure under Maintenance Grant in Form 29.
    c. Vouchers.
    d. Account Book showing receipt and expenditure.

    3. What are the documents required along with proposal for demolition of School Building?

    a. Detailed application of the Manager.
    b. Declaration from the Manager to the effect that he is fully aware of the fact that the Pre-KER benefits; if any eligible will be lost on demolition and that adequate substitute arrangement has been made so that the normal functioning of the school are not adversely affected. 
    c. Fitness Certificate of the building in which alternate arrangement is proposed.
    d. Site Plan.

    1. What are the documents required for submission of Application for NOC for Indian Passport?

    a. Application for issue of NOC in the prescribed format.
    b. Declaration.
    c. Attested copy of Identity Card.
    d. Annexure C
    e. Annexure B
    f. Proforma Report.
    g. Certificate of verification of Date of birth and service details.

    2. What are the documents required for submission of proposal for declaration of Probation?

    a. Proposal for declaration of probation in the prescribed format.
    b. Work and conduct certificate for the entire period of duty during the probationary period.
    c. Service book.

    1. What are the documents required for Submission of Application for LWA for Employment / joining Spouse Abroad / within India?

    a. Application in Form 13.
    b. Certificate regarding admissibility of leave
    c. Lien Certificate from the Manager
    d. Proforma Report for sanction of LWA
    e. Declaration of the Applicant showing willingness to abide by the conditions in Appendix XII A/C
    f. Declaration of the Applicant showing willingness to abide by the conditions in GO (P) No: 274/70/Fin Dated 29/4/1970
    g. Declaration of the Applicant for sanction of Leave under Appendix XII A/C
    h. Declaration showing the Applicant’s willingness to abide by the conditions
    i. Certificate showing pendency of no disciplinary action against the applicant from HM.
    j. Check List for LWA
    k. Certificate showing verification of particulars with Service Book of the applicant from HM
    l. Service Book of the applicant for verification

    2. What are the documents required for submission of application for Leave for Study Purpose?

    a. Application in Form 13.
    b. Certificate regarding admissibility of leave
    c. Course Certificate.
    d. Proforma Report for sanction of LWA
    e. Declarations of the Applicant.
    f. Declaration of the Applicant for sanction of Leave under Appendix XII B
    g. Declaration showing the Applicant’s willingness to abide by the conditions
    h. Certificate showing pendency of no disciplinary action against the applicant
    i. Check List for LWA
    j. Certificate showing verification of particulars with Service Book of the applicant
    k. Service Book of the applicant for verification

    1. What is the procedure for obtaining Muslim/ Nadar/ Anglo Indian BPL/ Economically Backward Girls Scholarship?

    Parental Annual Income should be below Rs.25000/-. Application in the prescribed format should be forwarded by the HM to the respective local body for approval. Payment of scholarship amount will be made subject to placement of funds.

    2. What is the procedure for obtaining LSS/USS Scholarships?

    Applications should be submitted online. Pupils who excel in the 1st term examination in Standard IV are eligible to apply for LSS. Similarly pupils who excel in 1st term examination of Standard VII are eligible to apply for USS.

    3. What is the procedure for selection under Nu Mats?

    Five Pupils who do extremely well in Mathematics in each School (General-2, SC-1, ST-1, Differently abled-1) are selected by the school authorities and their list with a certified report of merit in Mathematics and with a Registration fee of Rs.50/- per head is handed over to the AEO office. The AEO, Sub District Maths Association and the DIET select 9 (Rural-3, Urban-3, SC-1, ST-1, and Differently Abled-1) for the State level Test. On the Basis of an Aptitude test conducted at State level by the SCERT; 74 students [@ (Urban-2, Rural-2, SC/ST-1 from each 14 Districts) + Differently Abled-4 from the entire State] are finally selected at the State level. They are given advanced coaching and practical experience in Mathematics making them capable of participating in mega events such as Mathematics Olympiad.

    1. What is the procedure for obtaining benefits under the scheme “Snehapoorvam” of the Social Security Mission?

    Pupils whose mother or father is expired are eligible for the benefits of this program. Applications from kasaragod, Kannur, Malappuram, Wayanad, Kozhikode Districts are to be submitted to the Regional Director, Social Security Mission Regional Office, Civil Station, Kozhikode through the Headmaster of the School concerned. Specimen format of application form can be downloaded from the Official web site of the Social Security Mission. Required enclosures are

    a. Photocopy of the 1st page of Bank Account opened jointly by the pupil and his parent in any branch of the South Indian Bank or such other banks coming under the core banking system-attested
    b. Photo copy of Aadhar Card-attested.
    c. Copy of Death Certificate of the expired mother/ father- attested.
    d. Copy of Income Certificate/ BPL Certificate/ BPL Ration Card- attested

    2. What is the procedure for obtaining relaxation from Age Rules for admission of pupils in Standard I?

    The mandatory requirement of minimum age for admission of pupil in Standard I is 5 years as on the 1st of June. Relaxation up to 3 months is allowable by the Educational Officers. For this the documents required are

    a. Application of the parent in affixing court fee stamp of Rs.5/-
    b. Original Certificate of Birth and a copy.
    c. Forwarding letter of the HM.

    3. What is the procedure for obtaining reimbursement of Medicines?

    The application should be submitted within 3 months from the date of last treatment. Part bills can be submitted in case of continued treatment. The time limit of 3 months from the last date of the period of claim should be observed. All cash bills should be authenticated on the other side of the bills by the Doctor by writing “administered on the patient by me” duly mentioning his name and affixing his seal. Payment authentication of the applicant by writing “paid by me” should also be made on the other side of each cash bill.

    a. Application in the prescribed format
    b. Essentiality Certificate in original showing name and pharmacological name of each medicine, number and date of each bills, period of treatment, name of the disease, name of patient, OP number etc. Corrections if any should be attested by the Doctor. Lab Charge, Hospital charge, Medical Charges etc should not be shown together. The supporting cash bills should also vouch for each distinct claim. The cash bills should be numbered in chronological order and posted in the essentiality certificate in that order. Each page of the essentiality certificate should be authenticated with dated signature of the Doctor. Name, Register number of the Doctor should be shown with seal of the Doctor and the seal of the hospital in the essentiality certificate.
    c. Declaration of the applicant to the effect that he has not undergone treatment under more than 1 system of medicine.
    d. Cash bills in original
    e. OP Ticket
    f. Apendix-2 duly countersigned by DMO in case of Hospitals recognized by the Govt. In case the treatment is made in a Hospital not recognized by the Govt, orders of special Govt sanction are required.

    4. What is the procedure for obtaining sanction of Conveyance Allowance to the Handicapped?

    Teachers who are orthopedically handicapped and having percentage of disability of 40 or more and Teachers who are blind are eligible to apply. Application in the format prescribed should be submitted to Govt through AEO office. The proposal should contain the following.

    a. Application in prescribed format (name of Treasury should be shown) - 3 copies.
    b. Medical Certificate issued by the Medical Board of the District Hospital or Medical College – original & an attested copy (the MC should contain signature of applicant, name, designation, registration number and full signature of the Doctors and the Seal of the Hospital)
    c. Identification Certificate from the Headmaster.

    1. An employee died while in service. He did not file nomination for DCRG. It may be explained how DCRG can be paid to the eligible members of family which includes minor children also.

    In the absence of valid nomination, DCRG is payable to the surviving eligible members of the family in equal shares on the basis of the succession certificate / heirship certificate from the revenue authorities / Enquiry Report prepared by the department. The eligibility to DCRG of a person is determined with reference to his / her status as on the date of death of the government servant and the title to his/her claim is not affected by subsequent events such as marriage /remarriage of the claimant. The share due to the minor children can be made to the mother / father, being the natural guardian irrespective of the amount involved except when the mother is a Muslim lady. DCRG upto one lakh being share due to minor can be paid to the defacto guardian in the absence of a natural guardian or where the natural guardian consents or where the mother is a Muslim lady, without production of guardianship certificate, but on production of indemnity bond in Form 8A. Excess over one lakh is payable to the guardian appointed by the court.

    2. The amount commuted at the time of retirement has been restored after 12 years. Can he commute his pension again?

    No. A second commutation after restoration of the amount already commuted is not permissible.

    3. What are the documents to be furnished for getting the name of physically disabled / mentally retarded child recorded in the PPO for family pension?

    a. Certificate of Medical Board in the form prescribed in GO(P) 526/03/Fin dated 9.10.03
    b. Specific recommendation of the Pension Sanctioning Authority for recording the name.

    4. An employee died while in service. As per the heirship certificate issued by the Tahsildar, the legal heirs of the deceased employee are his wife, son aged 28 years, married daughter and mother. Please state whether DCRG is payable to all of hem in equal shares.

    No. DCRG in such case is payable to the wife and son only in equal shares. Married daughters and parents are eligible for a share of DCRG only if there is no surviving members in family of the deceased employee consisting of spouse, sons and unmarried daughters.

    5. A government employee stood as a surety for another person to avail a loan from the State Bank. Since the principal debtor defaulted repayment, the bank filed suit in the court of law and accordingly a sum of Rs.500/- is being remitted to the court every month. Can pension and DCRG of a government servant be attached by a court of law?

    As per Rule 124 of Part III KSRs, pension and DCRG granted to a pensioner cannot be attached by any court in India a the instance of a creditor for any demands against the pensioner or in satisfaction of a decree or order of any such court. However, if any such order of attachment is issued by a court, it is for the pensioner to point out this provisions to the notice of the court of law and to obtain necessary orders from the court.

    6. A state government employee is in receipt of family pension in respect of her deceased husband. Is she not eligible for DA on pay as well as DR on pension?

    Yes.

    7. Please intimate whether period of restoration of commuted amount of pension is 12 years in respect of all state government pensioners

    With effect from 1.7.88, period of restoration of commuted amount is determined with reference to the commutation factor (rounded) adopted in each case. In case of commutation at the time of retirement at the age of 55 where the commutation factor is 11.42 ( rounded to 12), the commuted amount will be restored after 12 years from the date of effect of reduced pension after such commutation. The commutation factor varies according to the age at the time of commutation. If the commutation factor adopted is 10.13 corresponding the age at next birthday 50 years restoration take effect after 11 years.

    8. A pensioner expired leaving behind only a widowed daughter. Is she eligible to get family pension in respect of her deceased father?

    No. Only a disabled (physically /mentally) widowed daughter is eligible for family pension.

    9. Is more than one family pension is payable to parents on account of the death of more than one son / daughter?

    No. Only one family pension is payable to parents even if there may be claim for more than one family pension in such cases.

    10. What art he additional documents to be submitted while applying for family pension in the case of
    a.unmarried daughters above 25 years of age
    b.Parents
    c.physically /mentally disabled children?

    a.Unmarried daughters

    i.Income and non-marriage certificate obtained from Revenue Authorities
    ii.An affidavit of the applicant to the above effect duly certified by the Notary Public of the locality.

    b.Parents

    Income and eligibility certificate issued by the Tahsildar in the form prescribed in Annexure (i) under Rule 90 of KSRs Part III.
    Sanction from government in the Finance Department is necessary.

    c.Physically / Mentally disabled children

    Certificate from Medical Board in the form prescribed in GO(P) 526/03/Fin dated 9.10.03. In the case of mentally retarded children, guardianship certificate from the Revenue authorities / court or nomination of guardian made by the deceased pensioner / family pensioner.

    11. Please state whether prior service rendered by State Government employee in State Public Sector Undertakings / Autonomous Bodies / government companies like KSRTC, KSEB, Nationalised Banks etc can be counted as qualifying service for pensionary benefits along with State service.

    No.

    12. What is the procedure for payment of DCRG when the departmental liability certificate contains non government liabilities without indicating the head of a/c to which the same is to be credited, the adjustment of which cannot be effected by the treasury.

    In such cases both halves of the gratuity payment order duly recording non payment certificate thereon along with the liability certificate should be sent to AG who will cancel the said GPO and issue fresh GPO for the amount actually payable to the pensioner without insisting NLC condition after withholding the amount of liabilities. Later after correspondence with Pension Sanctioning Authority, separate GPO will be issued for the withheld amount in favour of the departmental officer who will draw the amount and adjust liabilities against the pensioner.

    13. A state government employee had 5 years service under Central government prior to his joining state service. Will the Central government service be counted for pensionary benefits under State government?

    Yes. In this case no pension liability is to be remitted by the former employer.

    14. A pensioner lost his Pension Payment Order. How can be get a duplicate copy of his PPO?

    The District Treasury Officers concerned are authorized to issue duplicate copy of the pensioner’s portion of PPO. The pensioner should apply to the pension disbursing officer for a duplicate copy of PPO along with a Chalan receipt of Rs.5/- remitted under the head of account 0070-60-800-87. If the pension is being drawn from a sub Treasury/ Bank, the STO/Bank authority will forward the application along with the disburser’s portion of PPO duly recording the certificate of last payment thereon to the DTO concerned, who after conducting necessary enquiries, issue duplicate of pensioner’s portion prominently marking ‘DUPLICATE’ in red ink.

    15. Please intimate whether the past service rendered by State Government employees in Universities and vice versa can be reckoned as qualifying service for pensionary benefits.

    It can be reckoned as qualifying service subject to remittance of proportionate pension liability ( ie DCRG / Service Gratuity and Commuted value of the entire pension, if admissible calculated reckoning commutation factor applicable to the age at next birth day as on the date of joining government service / University) by the former employer along with 5% simple interest per annum in case of delayed remittance.

    16. On the death of a government servant, is it compulsory that heirship certificate from the revenue authority is to be produced for claiming family pension and DCRG?

    There is no necessity of heirship certificate from the revenue authorities. The head of office / department shall arrange to conduct an enquiry to ascertain as to who are surviving members eligible for getting DCRG and family pension and prepare an Enquiry Report in the form prescribed in Page 35 of the Pension Book.

    17. What is the procedure for incorporating the name of the spouse of the second marriage as family beneficiary in the Pension Payment Order?

    For this purpose, the pensioner should apply to the Pension Sanctioning Authority with the following documents.

    a.Details of family in Form 5A
    b.Documents to prove marriage
    c.Necessary certificate duly certified by the Notary Public of the locality to the effect that
    (i) the spouse of the first marriage is not alive and
    (ii) the marriage of the government servant with the applicant was lawful and legally valid. In case there are any children by the first marriage who are eligible to receive family pension, the n name of then 2nd wife cannot be incorporate din the PPO till the eligibility of such children ceases. Hence details of children by first marriage should included in Form 5 A

    18. Can pension be drawn through money order at government cost? If so, what is the procedure?

    Pension can be drawn through money order. For this, pensioner / family pensioner should apply to the treasury officer with the pensioner’s portion of PPO which will be kept in the safe custody of the Treasury officer. Payment through money order at government cost is permissible only to the following categories of pensioners. For others, the cost of money order commission should be borne by the pensioner himself.

    a.Pensioners of the age 75 years and above
    b.Pensioners who are handicapped and not in a position to reach the treasury
    c.Pensioners who are disabled due to illness
    d.Pensioners who are mentally retarded
    e.Pensioners who are in receipt of minimum pension.

    19. Is it compulsory that a pensioner should appear in person at the treasury to receive his first pension?

    Personal appearance is not necessary even on the first occasion. It can be drawn through an authorized agent who has indemnified government against overpayment.

    20. What is the period of PPO and authorizations of DCRG and commuted value?

    3 years. If they remain undrawn for more than 3 years, revalidation by AG is necessary.

    21. A pensioner who was drawing pension from a public sector bank expired on 16.12.2004 after receiving pension for the month of 12/2004. The bank short credited the pension paid from 17.12.04 and payment of family pension commenced from 17.12.04. Is the action of the bank authority is in order?

    No. on the death of a pensioner during the course of month, LTA of pension for that month, if not drawn already is payable for the full month and family pension is to be commenced only from the first of the next month. If pension for the month had already drawn, the amount paid for the period after death need not be recovered.

    1. Who is eligible to join the Fund?

    All full members and part-time contingent employees of any pensionable service.

    [Rule 6 (1) (a)] of GPF(K) and GO(P)No.127/2005/Fin dated 17.03.2005

    2. Is a re-employed pensioner eligible to join the Fund?

    No. A re-employed pensioner is not admitted to the Fund.

    [Rule 6 (1) (c)]

    3. Is it necessary that one should complete one year service for joining the Fund?

    No. Temporary, acting and officiating members who have not completed one year’s continuous service may also be admitted to the Fund.

    [Note 1 below Rule 6 (1) (d)]

    4. What is the minimum amount of subscription?

    Minimum subscription shall not be less than six per cent of the Basic Pay in the case of full-time employees and 3% of the emoluments in the case of part-time contingent employees.

    [Rule 11 (1) (b)]

    5. What is the maximum amount of subscription?

    Maximum amount of subscription shall not exceed the Basic Pay.

    [Rule 11 (1) (b)]

    6. Can the subscriber alter the rate of subscription?

    Yes. A subscriber can enhance the rate of subscription twice, and can reduce the subscription once in a year.

    [Rule 11 (4) (a) & (b)]

    7. How many GPF Accounts can a subscriber have?

    Only one.

    8. How is subscription to GPF recovered?

    a.Deduction from the pay bills.
    b.Cash remittance at treasury through chalans (while on foreign service or on leave or on deputation).
    c.Through Demand Draft (while on foreign service or on leave or on deputation).

    9. When can a subscriber stop subscription to the Fund?

    1. Compulsory

    a.During the period of suspension.
    b.During last three months of service.

    2. Optional

    a.During leave without allowances or leave on half-pay.
    b.At any time during the last one-year of service immediately preceding the date of retirement.

    [Rule 10]

    10. Why should a subscriber make a nomination?

    By filing a nomination in the form set forth in the First Schedule to the GPF (K) Rules the subscriber can confer on one or more persons the right to receive the amount that may stand to his credit in the Fund in the event of his/her death before that amount has become payable or having become payable has not been paid.

    [Rule 8]

    11. What constitutes ‘family’ for the purpose of GPF Rules?

    Family means:
    (a) Wife—in the case of a male subscriber
    (b) Husband—in the case of a female subscriber
    (c) Minor Sons
    (d) Unmarried/widowed/divorced daughters
    (e) Major Sons (Sons who have attained legal majority)
    (f) Married daughters
    (g) Father
    (h) Mother
    (i) Minor brothers
    (j) Unmarried sisters
    (k) Children of a pre-deceased son or daughter
    (l) The paternal grand parents

    [Rule 2 (c) amended in G.O. (P)384/2006/Fin. Dated 26.9.2006]

    12. Is an adopted child a member of the family?

    Yes. Adopted children, step children and posthumous children are also members of the family.

    [Note under Rule 2 (c) amended in G.O. (P)384/2006/Fin. Dated 26.9.2006]

    13. Can a subscriber nominate more than one person?

    Yes. But the subscriber should specify the share payable to each nominee in such a manner as to cover the whole of the amount that stand to his credit in the Fund.

    [Rule 8 (1)]

    14. Can a subscriber revise the nomination once filed?

    Yes. A subscriber may at any time cancel a nomination by sending a notice in writing provided that the subscriber shall along with such notice send a fresh nomination made in accordance with the provisions of the Rules.

    [Rule 8 (1) (4)]

    15. Can a subscriber nominate any person other than a family member?

    If at the time of filing the nomination the subscriber has a family the nomination shall not be in favour of any other person(s) other than the members of his family.

    [Proviso to Rule 8 (1) (i)]

    16. What are the contingencies in which a nomination becomes invalid?

    a) A nomination filed by a subscriber who is not married shall become invalid on his getting married.
    b) On happening of the contingencies specified in Column (5) of the Nomination.

    17. What are the main purposes for which Temporary Advance from General Provident Fund can be sanctioned?

    a) To meet expenses in connection with prolonged illness of the subscriber/members of his family/any person actually dependent on him or to repay a loan taken for this purpose.
    b) To pay for the overseas passage for reasons of health or education of the subscriber/members of his family/any person actually dependent on him. c) To meet the cost of education of the subscriber or of any person actually dependent on him outside India for academic, technical, professional or vocational courses or in India for medical, engineering or other technical or specialized courses beyond the High School stage, provided that the course of study is for not less than three years.
    d) To pay obligatory expenses in connection with marriages, funerals or ceremonies which by the religious or social customs of the applicant it is incumbent on him to perform or to repay any loan taken for this purpose.
    e) To meet expenses in connection with the marriage and other ceremonies of the subscriber himself.
    f) To meet the cost of General Education of subscriber or of any child of his in India beyond the High School stage for University Degrees like BA, B Sc., LLB, MA, M Sc. Etc.
    g) To purchase consumer durables such as Television, Video Cassette Player/Recorder, Washing Machine, Cooking Range, Geysers, Computers etc.

    [Rule 16 (1) (a)]

    18. Can a Temporary Advance be granted to one who is under suspension?

    Yes. A Temporary Advance may be granted to a subscriber who is under suspension provided he agrees in writing to the recovery of the advance being made in monthly installments from the Subsistence Allowance sanctioned to him.

    [Note 2 under Rule 16 (1) (a) (vii)]

    19. Can a Temporary Advance be granted to one who is on LWA for employment abroad or on LWA for other purpose?

    Yes. A Temporary Advance may be granted to one who is on LWA for employment abroad or on LWA for other purpose provided he is making subscriptions to the Fund during such periods and will refund the advance.

    [G.O. No. (P) 79/05/Fin. Dated 11.02.2005]

    20. How is an advance recovered?

    In equal monthly installments of not less than 12 (unless the subscriber so elects) but not more than 36. A subscriber may at his option repay two or more installments in a month.

    [Rule 17 (1)]

    21. is the maximum amount of Temporary Advance admissible?

    Seventy-five per cent of the credit balance subject to (3a-b)/4 formula,
    where a = the credit balance; b = outstanding balance of the previous advance(s).

    [Rule 16 (1) (d) (i)]

    22. How many Temporary Advances one can avail of during a year?

    Two. There shall be a time gap of six months between the date of drawal of the previous advance and the sanction of the next advance.

    [Rule 16 (2) (ii)]

    23. When can a Non Refundable Advance be allowed?

    SIt may be sanctioned at any time after completion of 15 years of service (including broken periods of service, leave without allowances, suspension, military and war service which are reckoned for the purpose of pension, pensionable service under Government of India/other State Governments/aided educational institutions if the PF deposits and interest thereon during the service have been transferred and credited to the Fund) or within 10 years of the date of retirement.

    It may not be sanctioned (i) during the last three months of service (ii) while on leave preparatory to retirement (iii) after exercising option under Rule 30 (c) which permits the subscriber to close the account before retirement (iv) after submitting the closure application.

    The advance can be drawn during the period of suspension also.

    [Rule 28 (A) (1)]

    24. What are the purposes for which Non-Refundable Advance is allowed?

    a) To meet the cost of higher education including travelling expenses, if any, of any child of the subscriber, and if he has no child, of any other relative actually dependent on him (i) for education outside India for academic, technical, professional or vocational courses beyond the High School stage and (ii) for any Medical, Engineering or other Technical or specialized course in India beyond the High School stage, provided that the course of study is for not less than three years.
    b) To meet the expenditure in connection with the marriage of a son or daughter and if he has no daughter of any other female relative dependent on him or to repay a loan taken for this purpose.
    c) To meet the expenditure in connection with the illness including travelling expense of the subscriber/members of his family/any person actually dependent on him or to repay any loan taken for this purpose.
    d) To purchase land in the name of the subscriber and/or his wife or to repay any loan taken for this purpose.
    e) To acquire house-site in the name of the subscriber and/or his wife or to repay any loan taken for this purpose.
    f) To construct a house or to repay any loan taken for this purpose.
    g) To acquire a suitable house or to repay any loan taken for this purpose.
    h) To acquire a ready-built flat or to repay any loan taken for this purpose.
    i) To make additions, alterations or reconstruction of a house owned by the subscriber and/or his wife or to repay any loan taken for this purpose.
    j) To maintain and repair or upkeep of house owned by the subscriber and/or his wife or to repay any loan taken for this purpose.
    k) To purchase a car, scooter, motor cycle or cycle or to repay any loan taken for this purpose.
    l) To purchase consumer durables such as Television, VCD, VCR, Washing Machine, Cooking Range, Geysers, Computers etc.

    [Rule 28 (A) (1) and G.O. (P) No.82/2005/Fin. Dated 16.02.2005]

    25. What is the maximum amount of Non-Refundable Advance admissible?

    It shall not exceed seventy-five per cent of the credit balance.

    [Rule 28 (B) (i)]

    26. How many Non-Refundable Advances one can avail of during his service?

    Any number. Only one withdrawal can be allowed for the same purpose. In this context, marriage/education of different sons/daughters/relatives actually dependent on the subscriber and illness of the subscriber or dependent on different occasions will not be treated as the same purpose. Regarding educational expenses a withdrawal will be permitted for meeting the expenses for each year of education.

    [Government Decision (2) (a) under Rule 28 A (1)]

    27. Can Temporary Advances be converted into Non-Refundable Advances?

    Yes. Temporary Advances can be converted into Non-Refundable Advances.

    [Rule 28 (C)]

    28. When does GPF amount become finally payable?

    On retirement on superannuation, voluntary retirement, resignation, compulsory retirement, death, dismissal and removal from service.

    29. What is the procedure for final withdrawal (closure) of accumulation in the Fund?

    The application (in Form E) duly filled in and signed by the subscriber/claimant(s) is to be submitted to the department. The Head of Office will fill up the relevant columns and certificates and forward the same to the Accountant General along with requisite documents. If the Head of Office is not a Gazetted Officer, the application shall be countersigned by the Gazetted superior.

    The Accountant General will close the account and will issue authorization for payment. In case of Non-Gazetted subscribers and in death cases, the authorizations will be issued in favour of their Heads of Office, whereas in the case of Gazetted subscribers the authorizations will be issued in their names.

    Documents to be attached to the Closure Application

    a) A statement of deposits and withdrawals (ABCD Statement) after the issue of the latest credit card. The statement shall be certified by the Drawing and Disbursing Officer in the case of Non-Gazetted subscribers and by the Treasury Officer in the case of Gazetted subscribers.
    b) Declaration as prescribed in Government Circular No.89/85/Fin. Dated 16.10.1985.
    c) Option under Rule 30 (c) applicable to those who apply for the closure and desire to accept the fund balance before retirement.
    d) A fresh nomination.
    e) In death cases, the original nomination shall invariably be attached.
    f) A copy of the latest credit card, if available.
    g) Pass Book, if any.

    30. Can any amount other than subscription and refund be credited to the GPF?

    Arrears of dearness allowance and pay revision arrears are credited to the GPF under specific orders of the Government. Lumpsum refund of outstanding Temporary Advance is also permissible.

    31. What are the Heads of Account under which GPF transactions are accounted for?

    GPF (K) AISPF HIGH COURT JUDGES (CENTRAL)
    8009 - STATE PROVIDENT FUNDS 8009 - STATE PROVIDENT FUNDS 8658 - SUSPENSE ACCOUNTS
    01 - CIVIL/td> 01 - CIVIL 00 -
    101 - GENERAL PROVIDENT FUND 104 - ALL INDIA SERVICES PROVIDENT FUND 101 – PAY AND ACCOUNTS OFFICE SUSPENSE
    99 - STATE GOVERNMENT EMPLOYEES 99 – PAO SUSPENSE
    043 – PAO LEGAL AFFAIRS, NEW DELHI.
    HIGH COURT JUDGES (STATE) 8009 – 01- 101 – 99 - SGE